There was a time when inventory management, preventive maintenance scheduling, work order reporting and other business facility operations were done by hand through stacks of paperwork and strings of emails. Besides being time consuming, manual processes tend to be overwhelming and unreliable with dozens of tasks to keep track on. Fortunately, there is now computerized maintenance management software (CMMS) that can stay on top of the internal functioning and general upkeep of any facility to improve efficiency and maximize bottom lines. So what are the practical and profitable CMMS software advantages for both large and small businesses?

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1. Ensure productivity

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How many times does a worker have nothing to do because a co-worker is using the tool he needs? A CMMS can give you the ability to configure work orders to ensure that assignments are scheduled and delegated in such a way that workers do not get in each other's way. By tracking your equipment and employee through CMMS, you can easily tell if something or someone is dragging down your company's productivity. Facility maintenance software improves the workflow by scheduling, assigning, and closing work orders speedily and smoothly. It can also be linked to mobile devices so off-site managers can get hold of real-time information and set in motion work orders without returning to headquarters.

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2. Extends equipment lifespan

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If you are using dozens of industrial equipment, it is easy to lose track of their upkeep and resort to reactive maintenance. CMMS equipment maintenance software can convert it to proactive maintenance by automating the timetable for equipment inspections and maintenance. The regularly scheduled maintenance will prevent the occurrence of equipment problems and costly repairs. Your assets are less prone to breaking down, and equipment downtime is minimized. It will also ensure a lengthy equipment life with fewer machine purchases and replacements. You can dodge surprise repair costs by seeing the services done to your equipment during its lifetime and knowing if it is time to replace it.  

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3. Lessens downtime

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Any downtime is costly to your business in terms of missed opportunities and lost revenues. This happens when a machine breaks down due to poor maintenance, and parts are not on hand to fix it. With CMMS building maintenance software, you can perform routine preventive maintenance and be alerted when spare parts need to be ordered. It can also tell you where the parts are stored so you do not waste time looking for them when you need them.

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Check out http://www.youtube.com/watch?v=wP-JSDg2jWw to find tips to help you choose the right software for your company.